What the round costs to run — so the number you call "profit" is actually profit.
Revenue is the easy half. You already know what you invoiced and what came in. What most rounds can't answer is the question that actually matters: after the diesel, the pole, the insurance and the van — what did I keep?
That's what this screen is for. Log what you spend, and Quickie works out your real profit on the Reports page.
Where: Money → Expenses
The two kinds of cost
Quickie splits costs in two, because they behave completely differently.
| Expenses (one-off) | Recurring monthly costs | |
|---|---|---|
| What | Diesel, a new brush, a box of applicators | Insurance, van finance, your phone, this software |
| How often | Every time you spend | Enter once, counted every month |
| Proof | Snap the receipt | Usually a direct debit — no receipt to snap |
The second one is the reason most people give up on tracking costs: nobody wants to retype "£58 insurance" twelve times a year. Enter it once and Quickie charges it for you, every month, until you tell it to stop.
Logging an expense
- Money → Expenses → Log an expense.
- Enter the amount and the date (it defaults to today).
- Pick a category — fuel, materials, equipment, and so on.
- Optionally add the supplier ("Shell", "Screwfix") and a note.
- Tap Snap the receipt to photograph it.
- Log expense.
On a phone, "Snap the receipt" opens the camera straight away. That's deliberate — the receipt you photograph at the pump is the one that gets recorded. The one you mean to do later is the one that ends up in the footwell.
Photos are shrunk automatically before upload, so a receipt costs you almost no data and loads instantly later.
Adding a recurring monthly cost
At the bottom of the Expenses page, under Recurring monthly costs, hit Add. Give it a name, the monthly amount, and the month it started.
When one stops — you switch insurer, you pay off the van — edit it and set an "Ended" date rather than deleting it. The dates decide which months it gets counted in:
- Ending it stops it being charged from that month on.
- It stays counted in the months it really ran, so your profit history for January doesn't silently change because you cancelled something in June.
Deleting it erases it from every month, including ones where you genuinely paid it — which quietly inflates the profit you thought you made back then. Only delete a cost you entered by mistake.
Reading the numbers
The three cards at the top of the page:
- One-off — what you've logged in the period you're looking at.
- Recurring, per month — everything currently running, added up.
- Biggest category — where the money is actually going. Usually fuel; if it isn't, that's worth knowing.
Use the range and category filters to narrow things down. The one-off total follows whatever you've filtered to, so it always matches the list on screen.
Your real profit
Head to Money → Reports (Pro and above) and you'll find the Profit panel.
| Figure | What it means |
|---|---|
| Collected | Money that actually reached you. |
| Costs | Your one-off expenses, plus recurring costs for this period. |
| Gross profit | Collected − one-off costs. Is the work priced right? |
| Net profit | Gross − recurring costs. Is the business working? |
Three things worth understanding about these numbers:
Profit is measured on what you collected, not what you invoiced. An invoice isn't money. If you've billed £2,000 and been paid £1,200, your profit is worked out on the £1,200 — because that's what's real. Anything else flatters you exactly when you can least afford it.
Gross and net are separate for a reason. You can have a perfectly healthy gross profit and still be losing money once the van and insurance come out. If gross looks good and net doesn't, your prices are fine — your overheads aren't.
Recurring costs are charged pro-rata. Look at half a month and you're charged half the insurance, not all of it. So short periods aren't unfairly punished and long ones aren't quietly let off.
The Profit trend chart shows collected, costs and profit across the last 12 months, with a line at zero so a bad month looks like what it is.
Everything above is in the CSV export too — including a breakdown per category. That's the file your accountant wants.
Do I have to pay for this?
No — logging costs is free on every plan, including Solo. The profit reporting on the Reports page is a Pro feature.
That split is intentional. If we locked cost-logging behind a paywall, you'd record nothing, and the day you did upgrade there'd be no history to report on. Record for free, from day one; pay when you want the analysis.
What this doesn't do (yet)
- Mileage tracking — log fuel as an expense for now.
- VAT / MTD returns — Quickie isn't accounting software and doesn't pretend to be. The plan is to sync to Xero rather than reinvent it badly.
Related: Reports · Invoices & payments · Who owes me